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Declaring Surplus Property

To Declare Property as Surplus

Surplus Property Procedures

Please Type Information on All Forms

To declare surplus property, complete the appropriate form and return it by e-mail at utwarehousing@utk.edu. All pickups are on a first come/first serve basis, usually within one to two weeks. If you are bringing in your surplus or it is being delivered to us DO NOT email the form, bring it with you when it is delivered or give to facilities to bring when they deliver it. THANK YOU

For non-computer items, complete the S-1 Surplus Property Form (link on right).

PLEASE TYPE IN ALL CONTACT INFORMATION ON ALL PAGES (IF ONE GETS SEPARATED FROM THE REST WE DONT KNOW WHERE IT BELONGS), TYPE OUT YOUR FULL DEPARTMENT NAME AND FULL BUILDING NAME AND ROOM NUMBER OF WHERE ITEMS ARE LOCATED (NOT INITIALS OR BLDG NUMBERS) AND PRINT FORM OUT IN LANDSCAPE. WE NO LONGER NEED A SIGNATURE, JUST FILL IN THE DEPARTMENT HEADS NAME AND PHONE.

  • List each item individually unless items are similar and do not have UT Tag#’s (for example, “15 assorted chairs”).
  • Items that are classified as sensitive or are listed on the department’s inventory with a UT tag must be listed individually.

For computers (laptops, iPads, tablets, workstations, and servers) complete the S-2 Computer Surplus Form (link on right).

PLEASE TYPE IN CONTACT INFORMATION FOR ALL PAGES (IF ONE GETS SEPARATED FROM THE REST WE DONT KNOW WHERE IT BELONGS), TYPE OUT YOUR FULL DEPARTMENT NAME AND FULL BUILDING NAME AND ROOM NUMBER OF WHERE ITEMS ARE LOCATED  (NOT INITIALS OR BLDG NUMBERS) AND PRINT FORM OUT IN LANDSCAPE. WE NO LONGER NEED A SIGNATURE, JUST FILL IN THE DEPARTMENT HEADS NAME AND PHONE.

  • Use an S-2 form for ONLY items that contains a hard drive and iPads & Tablets.
  • If you are surplusing APPLE products, make sure your employees have signed out of their iCloud accounts on these items (this is somewhat of a security breach) these id’s will still show up even once the APPLE product has been erased and all it takes is for them to hack your password to get into your account.
  • DO NOT include monitors or other computer accessories. Use an S-1 form for these items.
  • Do not combine similar items on this form. Each item must be listed individually.
  • Sanitization of hard drives is now performed by Surplus Property, so leave the “Method Used” field blank, that is for our computer guy.

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